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CSUSB Events

EVENT SCHEDULING OFFICE
INFORMATION

We are a quality-driven creative resource fostering excellence in the coordination of campus events while enhancing community partnerships. The Event Scheduling staff is ready to help ensure your event is a success. We are designed to assist you in your on-campus scheduling needs. If you are in need of special accommodations in order to participate in any campus event, please contact the event sponsor.

Event Scheduling Contact Information

The office of Event Scheduling is under the direction of Parking Services and is located in the Lower Commons, CO-132. You may contact Event Scheduling by email: events@csusb.edu or directly at (909) 537-5236.

Event Scheduling Supervisor, Tricia C. Walde, (909) 537-5236, email: twalde@csusb.edu

Event Scheduling Coordinator, Karen Michele Yates, (909) 537-5236, email: kmichele@csusb.edu

Event Scheduling Associate, Mark Sikes, (909) 537-5236, email: msikes@csusb.edu

Event Scheduling Associate, Orlando Reynolds, (909) 537-5236, email: oreynold@csusb.edu

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We're here to assist you

This web page is provided as a service to users of the Event Scheduling Services at California State University, San Bernardino. Event Scheduling is committed in providing expertise for your event, party, business meeting or workshops.

Our professionals will assist in selecting the right rooms and help ensure your event needs are filled. Please call extension 5236 for more information and have the following information ready for the reservation process:

  1. Title of Activity
  2. Brief Description of Activity
  3. Location of Event
  4. Date of Activity
  5. Start Time / End Time
  6. Estimated Attendance
  7. Name of Organization and billing information
  8. Contact Person's Name and Phone Number
  9. Will alcohol be served?
  10. A Hold Harmless Agreement is required for all groups other than academic departments and university chartered organizations.
  11. A Certificate of Insurance is required for groups other than academic departments and university chartered organizations ($1,000,000 minimum coverage required).
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Policies

A CSUSB Facilities Lease Agreement or CSUSB Space Reservation form is required for each event booked at the campus. The lease agreement should be completed in its entirety before forwarding to the Event Scheduling office. Once all signatures are obtained, you will receive confirmation of your request. The Facilities Lease Agreement or Space Reservation Form must be submitted to the Event Scheduling Office at least ten (10) working days prior to the event. Facilities are scheduled on a first come, first served basis. Inquiries can be made prior to the submittal of the agreement by contacting Event Scheduling.



Responsibility

All groups are required to comply with campus policies and regulations pertaining to their activity or program. Please refer to the Facilities Use Policy (AKA: Policy on Buildings & Grounds Use) for complete information.



Billing procedures

Event Scheduling will work diligently with your organization to keep the university's cost to a minimum. However, in order to effectively serve your needs, the cost will be determined and billed accordingly. This will allow the university to maintain a high standard for continued patronage.

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Cancellations/Charges

Cancellation of meetings must be made no later than two (2) business days prior to the meeting. Cancellation of events must be made no later than ten (10) business days prior to the event. Labor charges will be assessed for cancelled functions when any costs have been incurred. Changes in reservations, which incur costs to the university, will result in the assessment of additional charges.



Serving Food/Food Services

Foundation Food Service offers complete catering services for functions held on campus. All food and beverages served must be provided through Foundation Food Services unless permission to utilize another food supplier is granted in writing by Food Services. Catering arrangements for banquets, buffets, receptions or refreshments may be made by contacting the Catering Department at (909) 537-5916.



Alcoholic Beverages

The consumption of alcoholic beverages is strictly controlled by the university's Policy on Alcoholic Beverages on Campus. All uses of alcoholic beverages on campus must comply with this policy. The serving of alcoholic beverages must be arranged at the time of making a facility reservation. Approval for the serving of alcoholic beverages must be gained at least four weeks prior to the date of the event.

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Interim Energy Policy

The purpose of this policy is to provide initiatives and guidelines for the campus to control its use of energy, manage utilities expense, and to do so in support of the mission of the university. Additional utility charges may be incurred at the time of booking. The Event Scheduling staff may direct you to a more energy efficient campus location to serve your needs. Information on the current Interim Energy Policy can be viewed on the Campus Policies Pages



Room Setups

Event Scheduling will assist you in identifying the specific arrangement that best suits your needs. There are a variety of arrangements available.